Run your study-abroad agency - in one window
Students, university applications, agreements, finance and a student portal. Everything a study-abroad agency needs - without spreadsheets or lost applications.
One product - a role for everyone
The platform is split by role: each person sees only the screens they need. The director runs the business and finances, managers handle students, agreements and applications, and the student gets their own cabinet.
Platform features
One tool covers the whole student journey - from the first application to enrollment at a foreign university.
Students and their journey
A single student database with search, filters and CSV import - from document collection to enrollment.
- Filters by country, season and status
- Programs and journey stages for each student
- CSV import and fast search
Dispatcher work dashboard
The operational screen for day-to-day work: all agreements in progress, filters and quick actions.
- All agreements in progress and a “mine” focus
- Stat cards and filters
- Quick actions: sign, archive
Student agreements
All contracts grouped by month, with signing statuses and archiving.
- Grouped by month with a signed-count
- Signing statuses and archiving
- Linked to the student record
University applications
Submissions to foreign universities, segmented by program with status tracking.
- Programs: language, college, bachelor, master
- Statuses: draft → submitted → accepted
- Deadline control for every application
Finance and payments
Payment plans, invoices, refunds and receipts tied to students - in the right currency.
- Payment plans and invoices per student
- Refunds, receipts and multi-currency tracking
- Payments linked to the student record
University database
A catalog of foreign universities with intakes, seasons, application deadlines and admission statuses.
- Intakes, seasons and application deadlines
- Admission statuses by program
- Requirements and admission terms
Reports and analytics
Analytics across the whole funnel: submission and enrollment conversion, revenue and manager performance.
- Submission and enrollment conversion
- Revenue by period
- Manager performance
Deadline calendar
A Google-style calendar (month / week / day) with all deadlines, payment dues, reminders and events.
- Application deadlines and payment dues
- Reminders and visa appointments
- Events colour-coded by type
Student cabinet: applications
The student's personal cabinet: their applications with program, deadline and current status - transparent and in real time.
- Own applications: program and deadline
- Current status in real time
- A separate login for the student
Student cabinet: agreements
The student sees their agreements and signing status - transparent, with no calls to the manager.
- Own agreements and their status
- Signing status in real time
- Everything of theirs - in one cabinet
Demo
Open the demo and explore the platform from the inside - all roles and screens, on demo data.
© ECMS - a platform for study-abroad agencies. Demo access on request.